What is this document?
An Event Photography Agreement is an agreement used between a photographer (or photography company and their photographers) and the client who has hired them to take photos.
When would I use this document?
This agreement can be used when the photographer and the client want to ensure they have agreed about who owns the intellectual property in the photographs, how the photographers will be compensated, how the client will obtain access to the photos, and whether the photos can be sold to others or displayed on the internet without the client’s consent.
Who signs this document?
This agreement is signed by the client and the photographer (or an individual who can bind the photography company).
More details about this document
Clients who are photographed have an interest in deciding how the photographs will be used by the photographer, and how to protect their privacy. The photographer has an interest in being able to build a portfolio for display to attract other clients, and possibly to sell photographs to persons other than the client.
Both the client and the photographer will want to ensure that the following matters are clear: who owns the intellectual property associated with the pictures, whether the pictures can be made public, the payment terms, whether the photographer will require meals or other physical accommodations, and what happens if there is a cancellation. Setting out these terms can be important in avoiding disputes in the future.
What are the core elements of this document?
The core elements include: Ownership of Intellectual Property, Payment Terms, Cancellation/Termination, Publicity, Liability and Indemnity.
Some examples of additional clauses include Prepayment, Notice, Amendments and Entire Agreement.
Related Documents
- Nondisclosure/Confidentiality Agreement - an agreement that protects confidential information
- Contractor/Consulting/Services Agreement - this type of agreement can have various names, and is used when a person is paid to provide services but is not hired as an employee. Payment can be flexible eg. money, shares or some other form of compensation.
- Intellectual Property Transfer, Assignment and Release - an agreement that transfers the intellectual property from one person to another eg. from a consultant/contractor or employee to the person who ‘hired’ the consultant/contractor or employee
- Workplace Harassment Policy - this policy deals with harassment in the workplace
- Employment Agreement - an agreement that sets out the terms of an employment relationship
- Drug and Alcohol Policy - this policy deals with drug and alcohol use in the workplace and the procedures to follow if unauthorized use is suspected